Travel Information and Forms

 

  • A travel authorization form must be filled out by the traveler at least 1 week prior to traveling. It is recommended to fill out the travel authorization form as soon as you know you are traveling.
  • All travel authorization forms should be sent directly to the contact person listed on the travel authorization form.
  • If a travel authorization is not processed in advance, the traveler must complete a letter of justification, on department letterhead.
  • When traveling outside of the United States, the traveler must register their trip with UF at http://www.ufic.ufl.edu/travelregistration.html. This must be done before a travel authorization can be processed.
  • Any faculty member who is using grant dollars to travel and wishes to have their airfare purchased in advance by the Department, must let their processor know when turning in the travel authorization form. The processor will contact Beth Demarco at Continental Capers Travel Center, Inc. approving the charge.
  • Any faculty member who wishes to have their registration paid in advance of the conference must let their processor know when turning in the travel authorization form.
  • Any faculty member who approves travel for a graduate student using grant dollars must email the name of the student, up to the allowed amount, and the funding source to the graduate student processor listed on the travel authorization form.
  • Any faculty member who approves airfare, registration, or conference abstracts to be pre-paid for a graduate student using grant dollars must email the graduate student processor listed on the travel authorization form.
  • When renting a vehicle, travelers must use the UF contracted company, as listed on the Travel website: http://www.fa.ufl.edu/departments/university-disbursement-services/travel/
  • We are currently contracted with Enterprise and National. To make a reservation online, please click here: http://www.fa.ufl.edu/departments/university-disbursement-services/travel/
  • For the current price listing, please click here: http://www.fa.ufl.edu/wp-content/uploads/disbursements/PriceSheet-EnterpriseRentalContract.pdf